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Elections Voter FAQs

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Contact Us 

2014 Election Team
Available Mon-Fri
8:30 am to 4:30 pm

Virginia LaTour
Deputy Returning Officer / Deputy City Clerk
(613) 392-2841 x 4422
Email

Kevin Heath
Returning Officer / City Clerk (613) 392-2841 x 4490
Email

Nancy Hay
Election Assistant
(613) 392-2841 x 4429
Email

Melanie Maser
Election Assistant
(613) 392-2841 x 4423
Email

City of Quinte West
7 Creswell Drive
P.O. Box 490
Trenton, ON K8V 5R6

Map It

Tel: (613) 392-2841
Toll-free: 1-866-485-2841
Fax: (613) 392-5608
TTY: (613) 965-6849

 

 

Q - When is the 2018 Municipal Election?

A - The 2018 Municipal Election is being held on Monday, October 22, 2018.  You can cast your ballot between 10:00 a.m. and 8:00 p.m. on voting day.

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Q - Who can vote in a Municipal Election?

A - You can vote in a Municipal Election (or be an eligible elector) if, on voting day, you are:

  • A resident of the City of Quinte West, or an owner or tenant of land in the City, or the spouse of such an owner or tenant;
  • A Canadian citizen;
  • At least 18 years old; and
  • Not prohibited from voting by law.

If you are not a resident of the City of Quinte West, to vote for a School Board Trustee you must be:

  • An owner or tenant of residential property in the area of jurisdiction of the school board, who does not support any other board.  If you are not sure which board you support, this information can be found on the Voter's List.

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Q - Will there be advance voting?

A - If you are going to be out of town or it's more convenient to vote on another day, you will be able to do so on advance voting days, which are fully accessible featuring Ballot Marker Device Tabulators.  These units allow the accessibility voter to produce a human and machine readable marked paper ballot, completely indistinguishable from a paper ballot marked by hand. 

Advance/Accessible Vote - Municipal Election 2018

Dates:             Saturday, October 13, 2018
Hours:             10:00 a.m. to 8:00 p.m.

Locations:      

  • Trenton Ward 1
    City of Quinte West Municipal Office
    7 Creswell Drive
    (City Hall) 
  • Sidney Ward 2
    Centennial Hall
    1620 Wallbridge-Loyalist Rd
    (Tucker's Corners) 
  • Murray Ward 3
    Lower Trent Region Conservation Office
    714 Murray Street
    (former Murray Township Office)
  • Frankford Ward 4
    Frankford Lion's Centre
    35 March Street

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Q - What offices will the City's electors be voting for?

A - Eligible electors will be able to vote for the offices of Mayor, City Councillor and School Board Trustee.

  • The Mayor is elected at large by all electors.
  • Councillors are elected by the eligible voters of each ward:
  • Ward 1 Trenton         5 Councillors
  • Ward 2 Sidney          4 Councillors
  • Ward 3 Murray          2 Councillors
  • Ward 4 Frankford       1 Councillor
  • School Board Trustees are elected by zones, which comprise one or more City Wards.  The board you are entitled to vote for is determined by your school support status, as shown on the voter's list.  The school boards that have jurisdiction in the City of Quinte West are:
  • Hastings & Prince Edward District School Board
  • Kawartha Pine Ridge District School Board
  • Algonquin & Lakeshore Catholic District School Board
  • Peterborough Victoria Northumberland & Clarington Catholic District School Board
  • Conseil des écoles publiques de l'Est de l'Ontario
  • Conseil des écoles catholiques de langue françoise du Centre-Est
  • Conseil scolaire catholique MonAvenir
  • Conseil scolaire Viamonde 

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Q - Why should I vote?

A - By voting for a candidate for Mayor and Councillor, you are helping to set the future direction of the City of Quinte West.  The City provides the day-to-day services you count on.  City Council decides how your property tax dollars are spent and establishes the level and range of municipal services available in your community.  Voting for your School Board Trustee is also important.  Trustees decide how best to meet the needs of Quinte West's students by administering the building and maintenance of schools, hiring the teachers and staff needed to run them, and authorizing spending on educational programs and initiatives.  That's why it's important to vote!

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Q - Am I registered to vote?

A - The City of Quinte West's Voters List is compiled from information received from the Ontario Municipal Property Assessment Corporation.  Copies of the Voter's List may be viewed at the following locations beginning September 4, 2018 and ending at 4:30 p.m. on October 22, 2018.

Trenton Ward 1 - Municipal Office
7 Creswell Drive, Trenton

- And -

Frankford Ward 4 - Municipal Office
22 North Trent Street, Frankford

Monday to Friday (Except Holidays) between the hours of 9:00 a.m. and 4:00 p.m.

You should check the Voter's List to ensure that your name, address and school support designation are listed correctly.  You may also use the new service provided by the Municipal Property Assessment Corporation.  Voter Lookup  will ensure that you are on the Voter's List and that your information is correct.

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Q - I am not on the Voter's List.  Do I require personal identification in order to add myself to the Voter's List at the voting location?

A - Yes, you are required to furnish proof that is satisfactory to the Election Official of your identity or qualifications. 

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Q - How do I amend my personal information on the Voter's List?

A - Starting on Tuesday, September 4, 2018 you will have an opportunity to amend or change your personal information on the Voter's List.  To do so, you can contact City Hall at 613-392-2841.  Provide us with your name and address, and we will send you an Application to Amend the Voter's List form (EL15).  You can also pick up a copy of this form at City Hall, or download a copy from the City's website.  Just fill in the form and return the form in person to City Hall.  We will add your name to the Voter's List or amend your information. Application to Amend the Voter's List forms will also be available at your voting location.  However, we encourage you to get these changes to us before October 10, 2018 so that we can make sure your name gets on the final printed version of the Voter's List and so you will be able to avoid any unnecessary delays on voting day.

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Q - My spouse died recently.  How do I remove his or her name from the Voter's List?

A - Contact City Hall between Tuesday, September 4, 2018 and Friday, October 10, 2018 and we will send you an Application to Amend the Voter's List form (EL15).   Fill out and return the form in person to City Hall, along with a copy of your spouse's death certificate, and we will remove your spouse's name from the Voter's List.

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Q - If I own more than one property in Quinte West, can I vote more than once?

A - You can vote only once for the offices of Mayor, Councillor and School Board Trustee.  Your qualifying address is reflected on the Voter's List and is determined by:

  • Your primary residence, if more than one property is owned within the city; or
  • The commercial/industrial property you own in which you are a tenant, of your primary residence is not within the City.  However, you will not be eligible to vote for School Board Trustee based on your commercial/industrial property.

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Q - Can a person who is homeless or who has no fixed address vote?

A - If you are homeless, or do not have a permanent address, you can still vote.  Your qualifying address, which determines where you can vote, will be determined using the following rules:

  • The place to which you most frequently return to sleep or eat during the five weeks preceding the determination in your residence.
  • If you return with equal frequency to one place to sleep and to another to eat, the place to which you return to sleep is your residence.
  • Multiple returns to the same place during a single day, whether to eat or to sleep shall be considered one return.
  • Your affidavit regarding the places to which you return to eat or sleep during a given time period is conclusive, in the absence of evidence to the contrary.

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Q - Can someone else vote on my behalf?

A - A person who is not able to attend the voting location or advance vote to vote may appoint another person as a voting proxy to vote on their behalf.  The person acting as a proxy must also be an eligible elector in the City of Quinte West.  No person shall appoint more than one voting proxy and no person can act as a proxy for more than one person unless the relationship between the proxy and the persons for whom they are voting are their spouse, a sibling, parent, child, grandparent, or grandchild.

Proxies can only be appointed after the time for the withdrawal of nominations has expired for all offices for which the election is being conducted.  The earliest day for appointment will be August 1, 2018 after 4:00 p.m.  Applicants to act as proxies must attend the City Clerk's Office located on the 2nd Floor, 7 Creswell Drive, Trenton, and present a prescribed Appointment Form signed by the elector.  The City Clerk (or designate) will complete an Appointing Certificate and this document must be presented at the voting location.  The person acting as a proxy must attend the voting location designated for the elector for whom they are voting.

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Q - Where do I vote?

A - In September, a Voter Notification Letter will be sent to all households presently on the Voter's List, informing persons when and where they may vote.  Voting locations may have changed since the last election, so please check this notice carefully.  If you haven't received this notice by early-October 2018, please contact City Hall and we will provide you with your voting location.

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Q - How will the automated vote counting system set up by the City work?

A - The automated vote counting system used for the 2018 Municipal Election will be easy to use and the results will arrive quickly after the end of voting. Here's how it works.

  • Once your voter status has been determined by an Election Official, you will receive a ballot.
  • Using the marker provided at the voting booth to fill in the oval corresponding to your candidate of choice for each office for which you are eligible to vote.
  • Place the ballot in the privacy sleeve and bring to the Election Official who will insert the ballot into the vote tabulator to record your vote.
  • If you make a mistake, you will be offered a new ballot and may start again.  It's that easy!

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Q - How will Internet Voting Work?

A - Using the municipality's Voter's List, Voter Notification Letters will be sent to voters prior to the Municipal Election, providing instructions on how voters can register for an Internet Ballot.  Voters who are interested in voting online log onto a secure registration server, and enter in required personal information as well as required information from their Voter Notification Letter.  This information is automatically verified by the system against the municipality's Voter's List to ensure eligibility. 

Once the voter has received their PIN Number, they are ready to retrieve, mark, and cast their Internet Ballot.  Each voter uses their PIN Number and other personal data to login to the server and view their ballot.  Once a PIN Number has been used to cast a ballot, it is flagged by the system and cannot be re-used to obtain another ballot, to ensure only one electronic ballot is cast per voter. The use of multiple credentials entered by the voter ensures that fraudulent access cannot be obtained by using hacking techniques.

The Internet Ballot has the same look and feel as a regular paper ballot, but includes some additional features such as Help commands, optional visual zoom on candidates' names and accessibility features providing universal access based upon the requirements of the Ontarians with Disabilities Act.

After completing their ballot, the voter is prompted to review their choices.  Once the voter has reviewed their ballot choices and made any desired changes, the voter will press the Submit button in order to cast the ballot.  Options alert the vote of under votes, over votes, and non-voted races, providing the voter an opportunity to correct the ballot or submit the ballot as marked.

After pressing the Submit button, the ballot information is:

  • Hidden to guarantee privacy;
  • Encrypted to protect the information; and
  • Hash coded to ensure the ballot is not altered before reaching the election server.

After receiving a confirmation from the server that the ballot has been successfully received, the electronic ballot program is deactivated for that voter, and therefore cannot be used by them again.  An electronic audit trail of the process is stored, for any future reference.  This audit trail is extremely valuable for the purposes of post-election auditing, particularly if the system comes under question in a potential recount situation.

Once polls close, Election Officials will initiate the vote count and reporting process to report totals from all voting methods, consolidating under one results reporting system.

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Q - Can I get a copy of the Voter's List?

A - No, under the Ontario Municipal Elections Act, the City can only provide copies of the Voter's List to candidates, MPs and MPPs.  However, you can review your own information with assistance from Election staff at:

Trenton Ward 1 - Municipal Office
7 Creswell Drive, Trenton

- And -

Frankford Ward 4 - Municipal Office
22 North Trent Street, Frankford

Monday to Friday (Except Holidays) between the hours of 9:00 a.m. and 4:00 p.m.

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Q - What provisions are in place to accommodate voters with disabilities?

A - In keeping with the City's ongoing commitment to improving accessibility, the City of Quinte West will make every effort to ensure that all voters can exercise their right to vote.  All voting locations will be barrier free and wheelchair accessible.  The City of Quinte West is also offering Proxy Voting, Internet Voting and Advance Voting to ensure a convenient and accessible voting experience.

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Q - Who are the candidates?

A - You can view the most current list of candidates for the offices of Mayor, Councillor and School Board Trustee on the City's website.  You can also contact City Hall at 613-392-2841 and we will provide you with a list of the nominated candidates.

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Q - How can I get in touch with a candidate, or find out about their election platform?

A - The list of candidates with their contact numbers is available on the City's website.  To find out about a candidate's platform you must contact the candidate or his or her campaign headquarters directly.

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Q - Where can I get Election Results?

A - At the close of voting on October 22, 2018 the totals from all the voting locations will be compiled by a central computer.  These results will then be displayed at the City of Quinte West Council Chambers as well as fed live to the City's website.  If you would like to see the results from the 2014 Municipal Election, they are currently on the City's website.

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Need More Information?

Contact Virgina LaTour at (613) 392-2841 x. 4422 or Norman Markland at x. 4423 with your general questions and inquiries, Monday to Friday 8:30 a.m. to 4:30 p.m.

City of Quinte West

7 Creswell Drive, PO Box 490

Trenton, ON  K8V 5R6

Returning Officer: Kevin Heath, City Clerk

Deputy Returning Officer: Virginia LaTour, Deputy City Clerk 


 

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