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Photo Contest Rules & Regulations


Quinte West Photo Contest 2019

Quinte West Photo Contest 2019
Contest Description & Official Rules and Regulations

Participation in this Contest is automatically deemed as acceptance of these Official Contest Rules.


The intention of Quinte West Photo Contest 2019 is to showcase the unique aspects of our City and expand on the current library of photographs that Quinte West uses to promote attractions, events and tourism.


Take an original still photo that showcases Quinte West. Submit it to the Contest online at Once a photo is submitted to the Contest, it is considered a final submission and may not be modified, edited, or replaced. A Photo Submission must be an original photograph (in digital format) taken by the photographer.

a) Photo Submissions
All photos must be submitted in digital format, as a jpeg file. They must be at least 1600 pixels wide for a horizontal image or 1600 pixels tall for a vertical image, and no larger than 4MB (4,000 KB). All submissions must include the name, mailing address, phone number, and e-mail address of the photographer.

b) Retouching of Photos
The submitted contest photograph cannot be significantly retouched; nothing in the photographs (people, animals, scenery, objects, etc.) may be altered, removed, augmented or rearranged. If the contest photograph has been retouched as stated above, it will be immediately disqualified. Cropping of the original image is permitted, as are modest tonal or colour corrections. 


Photo Submissions must not contain obscenity, explicit sexual material, nudity, profanity, graphic violence, or calls or incitement to violence. Submissions also must not contain content or images that could be considered abusive, inflammatory, denigrating, or disrespectful to the City of Quinte West, or to groups, individuals or institutions.

Photo Submissions must be original photos created by the Contestant and must not contain any elements that are protected by someone else’s copyright or otherwise subject to third party proprietary rights, including privacy and publicity rights (except as expressly permitted below).

Submissions must adhere both in appearance and in fact to the norms of civil discourse. In other words, the content of all Photo Submissions must be suitable for a global, public audience. Quinte West reserves the right to disqualify, at their sole and absolute discretion, any submission that does not adhere to these criteria, to the intent, or to the substance of these Official Contest Rules.

By submitting a photo to the Contest, the Contestant affirms that he or she has obtained written consent from all individuals whose image or likeness appears in the photo, and further affirms that he or she is prepared to provide reliable documentation to that effect upon request (or from the individuals’ parent/legal guardian if any such individuals are considered a minor in their country of residence).

The Contestant further affirms that he or she has obtained the necessary rights, licenses, consents and permissions to use all material in the photo. Failure to obtain such rights, license consents, and permissions may result in the disqualification of the Photo Submission at Quinte West’s sole and absolute discretion. Quinte West recognizes no allowance for “fair use” of copyrighted material. In the event of any question or difference of view regarding compliance with, interpretation, or application of these Content Requirements or other provisions of these Official Contest Rules, Quinte West reserves the exclusive right to resolve such questions or differences of view in their sole discretion.


A qualified panel of judges will evaluate the submissions and choose a 1st, 2nd, and 3rd place winner and 12 monthly winner. All decisions of the contest judges are final. All photos will be screened by Quinte West to ensure compliance with these Official Contest Rules. Quinte West reserves the right in their sole and absolute discretion to verify in the final analysis whether a potential finalist or potential winning Photo Submission has fully complied with these Official Contest Rules. 

a) Photo Submissions


You must have taken this photo. Is your photo original, fresh or inventive?


How imaginative is your photo? A creative photo breaks from traditional methods of presenting ideas and messages. For example, you could take the photo from an unexpected angle or focus on a detail that is usually ignored. Avoid simple snapshots of groups of people or buildings.

Photo Quality

Is your photo aesthetically pleasing? A high-quality photo is well composed and has a clear focal point. It should not be blurry, too dark or too light. Remember, you don't need to be a professional photographer to take a high-quality photo! 


a) The Contest commences at 9 a.m. on January 4, 2019, and closes at 4 p.m. on December 16, 2019. Entries must be received by the contest closing date. Quinte West is not responsible for entries that are lost, late, delayed, misdirected, unintelligible, illegible, incomplete, stolen, returned, separated, damaged, or undeliverable entries.Winners’ names and winning photographs will be posted on our website 

b) The person submitting the photo will be considered the Contestant and will be the only person eligible to compete for the prizes. In order to be eligible to win the prize, you must provide accurate and complete information. All prizes must be accepted as awarded, and are not convertible to cash. Prizes may not be exactly as shown. 

c) The selected participants will be contacted by phone or email (using the contact information provided by participant at time of entering the contest) at least three (3) times within the fourteen (14) days following the announcement of the winners. If the Contestant cannot be contacted in that time, the second place Contestant will be selected and the initial selected participant will be disqualified and will have no recourse towards Quinte West or anyone involved in the contest. 

d) Quinte West’s Photo Contest is open to any photographer who visits Quinte West. The following individuals are not eligible to enter the Contest: employees and Councillors of the City of Quinte West and their immediate family members.

e) Submissions must follow technical format requirements of the Contest. Submission should be in .jpg format and no larger than a four (4) megabyte (MB) file size. The submission must be at least 1600 pixels wide for a horizontal image or 1600 pixels tall for a vertical image. Submissions should not have any visible watermarks, signatures, or personally identifiable information such as name or email address.

f) Once a photo submission has been accepted for entry into the contest, the contestant’s name may be publicly identified at the sole discretion of Quinte West. 

g) To be considered in the contest, all submissions must be original, unpublished photographs taken of or within s and submitted by the photographer who took the photo. By entering into the contest, the contestant grants the City of Quinte West the unrestricted and exclusive rights to use the photograph(s) for any purpose. This includes, but is not limited to, publishing your photograph(s) in print or electronic form for promotional purposes without further compensation or photo crediting. The photographer must own all rights to any photographs entered in this contest. It is the responsibility of the contestant to ensure that publication of the photographs raises no legal claims. Accordingly, by entering the contest, you agree to compensate the City of Quinte West fully regarding any claims arising out of the use of your photograph(s). Photograph(s) previously published in full or in part in other publications, contests etc., are not eligible. All entries and contest materials received by Quinte West will not be returned. 

h) Quinte West shall not be responsible for incorrect or inaccurate transcription or registration of contest entry information, technical malfunctions, lost/delayed data transmission, omission, interruption, deletion, defect, faulty, incomplete, incomprehensible, or erased computer or network transmissions, line failures of any telephone network, failure of computer equipment, software, inability to access any online service or website, inability to submit the online participation form, or any other error or malfunction, or any injury or damage to participant’s or any other person’s computer related to or resulting from participation or downloading any materials in this contest, or for late, lost, stolen, illegible or misdirected entries. 

i) Quinte West reserves the right to cancel, terminate, or suspend this contest, at its sole discretion, in the event of a technical failure, computer virus or bug, unauthorized human intervention, fraud or any other occurrence or cause beyond its control that corrupts or adversely affects the administration, security, fairness or normal operation of the contest. 

j) By entering this contest, the participant consents to these Official Rules and Regulations and the decisions of the judges, which are final and binding in all matters to this contest. By participating, each participant and selected winner agrees: (a) to be bound by these rules and the decisions of Quinte West, (b) to release and hold harmless the City of Quinte West, its affiliates, subsidiaries, and independent contractors, and their respective directors, officers, employees, agents and representatives including advertising and promotion agencies, from any and all liability for claims/damages including, but not limited to, claims/damages for personal injury, for property damage with respect to acceptance, possession or use or misuse of the prize or participation in the contest; (c) to permit Quinte West to use his/her name, city, photograph, or any likeness for advertising or publicity purposes without any additional compensation. 

k) Quinte West reserves the right, in their sole and absolute discretion, to verify that a potential finalist or winner is in full compliance with these Official Contest Rules before the Contestant is recognized as a finalist or winner, and before awarding any prize. The inability of Quinte West to contact a potential finalist or winner may result in disqualification and/or selection of an alternate finalist or winner from among all remaining eligible submissions. 

l) The contest is subject to all Federal, Provincial and local laws, as well as the rules adopted in view of said laws. The personal information provided to enter the contest will be used only to administer the contest, and for no other reason.

Participation in this Contest is automatically deemed as acceptance of these Official Contest Rules.




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