The Corporate & Financial Services Department is responsible for providing administrative support services, as needed, to Council and to all City departments. The Department carries out the statutory duties for the City's Clerk's Office, which includes, among other things, preparation of agendas, recording minutes, preparing by-laws, maintaining records, licensing, elections, and maintaining vital statistics. The Department is also responsible for the telecommunications and information technology needs of City Hall.
The Department's financial support services responsibilities include performing the statutory duties of the Treasurer for the City and providing advice on fiscal, financial, and accounting matters to the Chief Administrative Officer and Council on all statutory, operational, and custodial matters affecting the finances of the City.
These duties include providing sound management of the City's financial assets and operations, ensuring the formulation and administration of the annual operating and capital budgets, and preparing year-end reporting in conjunction with Council, the Chief Administrative Officer, and the Department Directors.
The Taxation branch of the Department is responsible for the management and control of billing and collection of property taxes and levies for the City, other agencies, and Ministries.
Commissioner of Affidavits
The Commissioner For Taking Affidavits Act (provincial) designates selected municipal officials as commissioners for taking affidavits. Provision of this service is not always available and the municipal official's designation as commissioner for taking affidavits may be limited to specific purposes. Those requiring the service of a commissioner are encouraged to call prior to attending City Hall to ensure that a municipal official is available. The telephone number for City Hall is 613-392-2841.
The deponent(s) (person swearing the affidavit) must appear and sign the affidavit in front of the commissioner and will be required to produce two pieces of government identification, one with a photo and signature, such as a valid driver's license. The fee for this service varies depending on the document and the number of pages that require the commissioner's signature.
An affidavit must be presented; the commissioner will not create or edit the affidavit. If you have questions or need assistance completing the affidavit document, you should contact the party/agency that asked you to complete the form. The commissioner for taking affidavits cannot counsel or assist deponents with completing the affidavit document.
All information on the affidavit must be filled in before it is sworn and any enclosures mentioned must be attached. The deponent(s) must have read and understood the contents of the affidavit and the deponent(s) will be asked to swear or declare that the information is correct before signing the document and must sign it in front of the commissioner.
The City of Quinte West does not Commission Travel Letters, Land Transactions & Family Court Documents
The City of Quinte West cannot certify true copies for the public. We can only certify our own documents as set out in the Municipal Act, Commissioner for Taking Affidavits Act, and the Ontario and Federal Evidence Act. We apologize for any inconvenience.
Closed Meeting Investigator Complaint Process
The City of Quinte West is committed to ensuring that any request for an investigation under Section 239 of the Municipal Act, 2001 as amended (the Act) is dealt with in a fair, open, and expeditious manner. Information regarding the Closed Meeting Investigator process is available from the City Clerk's office, 7 Creswell Drive, Trenton, Ontario, K8V 5R6 or by calling the City Clerk at (613) 392-2841 or by email.
Members of the public, including corporations, may submit complaints to the Investigator relating to compliance with the Act or the Municipal procedure by-law for meetings or part of meetings that are closed to the public. All complaints will be treated as confidential, unless authorization is given by the complainant to release his or her identity.
Click here for more information and to download a printable copy of the Closed Meeting Investigator Complaint Process.
Freedom of Information
Click here to download and print a Freedom of Information Request Form.